In order to guarantee a minimum number of computers available to users, for carrying out free access practices, 15% of the total number of computers is reserved, except in the exceptional cases contemplated in points 1 and 2 of the Criteria section. of Assignment.

• To have reserved rooms it is essential to make the corresponding reservation request.
   
• The reservation request is made using a form available on the Calculation Center website.
   
• There is no deadline for submitting the reservation request. Each applicant will make the reservation request when they deem appropriate, taking into account what is established in the Reservation Request Management section.
   
• The reservation request must be made by the person who is going to make effective use of it or, failing that, the coordinator of the subject that appears in the request. In any case, all notifications, information or queries aimed at resolving said request will be made through the contact information (email or telephone) of the applicant.

• The acceptance of the application is conditional on its correct formalization.
   
• The requested schedule must adjust to that of the Calculation Center.
   
• The duration of the requested reservation must be a multiple of 30 minutes and the start and end time must necessarily coincide with half hours or hours on the hour. Teachers must try, when establishing the class schedule, to adjust to the following established time slots:
  • Morning shift: from 8:30 to 10:30, from 10:30 to 12:30 and from 12:30 to 2:30 p.m.
  • Afternoon shift: from 3:00 p.m. to 5:00 p.m., from 5:00 p.m. to 7:00 p.m. and from 7:00 p.m. to 9:00 p.m.
     
• The reservation request must be completed with exact data and adjusted to real needs. The reservation made deliberately in excess could be cause for cancellation.

The Calculation Center staff will manage and resolve reservation requests in accordance with the provisions of this document, and with the commitment to favorably resolve as many as possible.

However, due to lack of resources, reservations cannot be guaranteed for all applications submitted. In the hypothetical case that several requests are not attended to, due to time conflicts or room availability, they will be sent to the management of the ETSi, whose decision will be final.

Free or available rooms at all times will be used to satisfy reservation requests in accordance with the following criteria and priority:

• Assignment of rooms for reservation requests received for regulated teaching.
   
• Other teaching uses: courses, seminars...
   
• Free access.

Regardless of the date of submission of the applications, the Calculation Center will resolve the allocation of reserves and will proceed to notify them within the following deadlines (referring to calendar days):

• Requests made 28 or more days in advance will be resolved and notified 21 days in advance.
   
• Requests made 21 or more days in advance will be resolved and notified 14 days in advance.
   
• Requests made between 7 and 17 days in advance will be resolved and notified 5 days in advance.
   
• No deadline is committed for requests made less than 5 days in advance.

Once a reservation has been confirmed, the applicant must strictly observe the following conditions of use:

• To use the reservation, the presence of a responsible teacher is essential.
   
• The teacher who is not going to use the reserve is obliged to communicate this at the same time that he or she becomes aware of the circumstances that prevent it.
   
• Failure to use 2 consecutive reservations without prior notice will result in it being automatically cancelled.
   
• It is considered that a teacher has not attended to the reservation after 15 minutes from the beginning of the reservation without the presence or telephone notification of the responsible teacher.
   
• The cancellation of more than 20% of the reservations, or a waste of more than 40% of the reserved hours, will be considered a deliberate overbooking, and therefore, the management will be informed so that they can consider canceling it. .
   
• In the event of any unforeseeable contingency that prevents the use of the reserve, the Calculation Center will try, to the extent possible, to correct it as soon as possible, so that it minimally affects the use of the reserve. Otherwise, you must offer viable alternatives to the affected user.

The processing and management of requests and reservations for Computing Center rooms can be carried out in several ways:

• Preferably, through the web form.
   
• In person at the User Information office.

Announcements related to the reservation of computer rooms, and especially reservation deadlines, will be sent by email to the distribution lists profesionals-etsi@listas.us.es and pas-etsi@listas.us.es .

They will also be published on the Computing Center web address. All notifications related to reservation requests made will be sent by email to the address indicated in the request or, failing that, to the address we know of the applicant in our database.